The CRIBWARE® System permits complete definition of the items it manages.
An item may be defined as a consumable or non-consumable item and characterized as a tool, gage, fixture, assembly, or kit.
Up to seven separate descriptions may be used to exactly describe an item.
Different departments or a different usage may dictate the use of a different description.
In addition, the vendor (and alternates) and storage location are also documented by the CRIBWARE item information system.
Example items managed by CRIBWARE
- Cutting Tools
- Hand Tools
- Assemblies - Physical grouping of tools, such as holders, retention knobs, face mills,boring bars, clips, setscrews
- Kits - reference groups of items for quick entry and issue procedures
- Shelf Life Items
- Chemical, adhesives, paints
CRIBWARE Description Fields
Each item in CRIBWARE has a unique part number maintained in the database. This number becomes your bar code for automatic identification purposes. In addition to the part number, seven descriptive fields are available to further identify and characterize your inventory.
- Description 1
- Description 2
- Description 2
This is the primary identifier for each item in the CRIBWARE System. If bar coding is going to be utilized then this becomes the bar code identification for each item. Item IDs are often your company’s “part number” or a vendor part number, but can be in any format. Since this is the primary index field for each inventory item record, it is important that each number is unique. You may enter any combination of letters and/or numbers up to 24 characters with no spaces.
This is the item’s primary description field. It is designed to be an easily read, “plain English” description of the tool. Spaces are permitted. This description will appear on requisitions and POs for the item.
This is the item’s secondary description field. This field can be used for size, grade, geometry, or any other detailed information about the item. Items can be searched for and selected by this field and some reports may be sorted by this field, starting with the leftmost character.
This is the item’s third description field which could include even more detailed information about the item. Often this number is used for internal cross referencing. It can also be used for searching and selecting items and for some report sorting.
This field is user definable. It can also be used for searching and report sorting. Examples of Reference Numbers may include ISO and ANSI part numbers, customer numbers, contract numbers and/or asset tracking numbers.
This field is user definable. Its most appropriate use is as a commodity code type or as a code for a family of tools (i.e. DR for drills, EM for end mills, etc.). It can be used for searching and for some report sorting. Examples may include group technology identification, quality classification or ABC analysis numbering. This field will aid in grouping items together – we highly recommend using Classes for your items. It will help speed up your searches.
This field is primarily used for financial accounting purposes; used to expense inventory items. The account number will display on purchase orders when they are created.
The type field is used by the CRIBWARE system to manage functional differences for daily activities. The CRIBWARE system reserves the following codes for properly handling the item:
1st Character of Type Field:
R = Returnable. Any item with an "R" in the first character will be treated as a returnable item. This code is for items that are expected to return to inventory for further use after issue to an employee or job.
Upon Check out, the Checked out Quantities field in the Item database will be incremented and the transaction added to the Returnable Transaction file. Subsequent Check ins of this tool will update the Returnable Transaction file
to validate the previous Check out information and decrement Checked out Quantities.
N = Non-returnable. Any item with an "N" in the first character will be treated as a non-returnable item. Its Check out will not increment the Checked Out Quantities field and the transaction will be recorded in the Non-Returnable Transaction file.
Any symbol other than "R" in the first character will be treated as a Non-returnable item. Accordingly, it is possible to use codes that are meaningful to you, as long as the tool is to be treated as non-returnable.
2nd Character of Type field:
A = Assembly.
All items with an “A” as the second character will be treated as an assembly (items can be assigned to it). In the CRIBWARE system, all assemblies need to be set up in the Item database as a separate item and coded as an assembly.
K = Kit.
All items with a “K” as the second character will be treated as a kit (assemblies or items can be assigned to it as a kit). In the CRIBWARE system, all kits need to be set up in the Item database as a separate item and coded as a kit.
When a kit is issued from inventory, inventory quantities of each item in the kit will be decremented.
F = Fixture.
All items with an "F" as the second character will be treated as a fixture (serial numbers and inspection/calibration data may be recorded). Other types of items (jigs, molds, etc.) should coded as an "F" if they have serial numbers or if inspection/calibration data is desired.
G = Gage.
All items with a "G" as the second character will be treated as a gage, which is the same as the treatment of fixtures noted above.
C = Chemical.
All items with a "C" as the second character will be treated as a shelf life item. Items that fit this category include; chemicals, adhesives, EDM wire or lot controlled items. This type of item will further be identified with individual lot numbers.
Any other character can be used as the second character of the Type field, if none of the above apply. You may use T for most items if desired. For example, you may wish to classify items as "M" for a maintenance item or "S" for a supply item. Any other characters entered than those displayed above will be treated as a standard inventory item by the system.