Organize and manage all your stock; tools, supplies, kits and safety items in one place.

The CRIBWARE software manages tools, materials, and other stock by maintaining a list of items in a master catalog. The CRIBWARE database architecture defines and relates important material information such as part numbers, descriptions, classifications, status, references, vendors and documentation in the catalog. This solid foundation provides the support needed to identify and track the cost, usage and location of material to efficiently manage tools, safety supplies, fixtures and gages, kits and assemblies, maintenance items and shelf life materials.

Tool Search from CRIBWARE


Product classifications are the foundation of successful material management installation.


The CRIBWARE material catalog applies comprehensive search methods for finding and filtering your items.


CRIBWARE software gives you two item catalog search methods. The Standard Search is a quick-find and available within all databases and functions. It searches for a value from the BEGINNING of the field. The Advanced Search offers comprehensive item filtering using multiple search criteria and a wild card search method for finding any occurrence of a value WITHIN a field.

For example, using the Standard Search to find an item, a search for the number 1 only returns results that start with the number 1. The same item search using the Advanced Search returns all results containing the number 1. The Advanced Search function looks for values in up to four fields and locates any occurrence of the value within the field(s). Use the Boolean expressions AND/OR to further limit or expand your search results. If your organization has set up the tooling data using “short codes” that tie into a tooling library within a CAD or CAM system, a user-defined criteria list can be created and used, providing a quicker way to find a specific attribute or property.


The item master catalog provides for the complete description of the material that CRIBWARE controls. These descriptive fields include:

  • Item part number
  • Description 1
  • Description 2
  • Description 3
  • Reference number
  • Material class
  • Material type
  • General ledger account
  • Primary vendor
  • Alternate vendors
  • Manufacturer name
  • Manufacturer part number

Pre-Defined Searches

Predefined search criteria can be used in a drop-down list that is specific to the selected field during the Advanced Search. This pre-definition allows for quick recall of complex searching information or the utilization of abbreviations to standardize descriptive information.

material catalog icon

CRIBWARE Material Description Fields

Completely define your items using multiple description fields to represent various categories, views and description methodologies.

(Click on any topic below for more detailed description of the field and its use.)

This is the primary identifier for each item in the CRIBWARE system. If barcoding is going to be used, this becomes the bar code identification for each item. Item IDs are often your company’s “part number” or a vendor part number, but can be in any format. Since this is the primary index field for each inventory item record, it is important that it be unique.

This is the item’s primary description field. It is designed to be an easily read, “plain English” description of the tool. Spaces are permitted. This description appears on requisitions, POs, and barcodes, and may be used for item searches and report sorting. Enter up to 50 characters.

The item's secondary description. Can be used for size, grade, geometry, or any other detailed information about the item. This field may be used for item searches and report sorting. Enter up to 50 characters.

This is the item’s third description field to include even more detailed information about the item. Often this number is used for internal cross referencing. It can also be used for searching and selecting items and for some report sorting.

This user definable field may be used for item searches and report sorting. Examples of Reference numbers: ISO and ANSI part numbers, customer numbers, contract numbers and/or asset tracking numbers.

This field is an additional description or classification for groups of items. It can be used as a commodity code or as a code for a family of items (i.e. DR for drills, EM for endmills, etc.). Examples may include group technology identification, quality classification or ABC analysis numbering. Use this field to speed up your searches and for report sorting.

This field is for the CRIBWARE item type and is two characters long. The default type is NT (non-returnable). The Type field is critical in how CRIBWARE recognizes an item during different activities. The first character of the item type is used to distinguish between Returnable (R) and Nonreturnable (N) items. Any other meaningful character may be used in this position as long as the item is to be treated as nonreturnable.

An accounting, administrative code, or task code for grouping or allocating expenses may be assigned for each item. This field may be used for item searches and report sorting.

The unique identifier, number or name for the default (primary) supplier of an item. An unlimited number of alternate vendor/suppliers can be assigned to a given part number as well.

Up to three manufacturers may be entered for each vendor/item combination. This provides for substitutes for the item. By default the first manufacturer record prints on the requisition or purchase order, allowing you to specify the manufacturer when ordering the item.

Up to three manufacturers part numbers may be entered for each vendor/item combination. This provides for substitutes for the item. These part number fields may contain the unique EDP number, UPC number or specific manufacturers number for the item.